ARCAJA TECH LTD REVIEW-READINESS CHECKLIST Fostering and adoption review processes Discussion aid, not a regulatory checklist or compliance assessment. Apply your agency policies and relevant professional requirements. 1. Papers and versions Is there a clear source for the current pack, with a way to identify updates? Current approach: ____________________ Gap / next action: ____________________ Owner / date: ____________________ 2. Preparation Can members prepare privately, and is it clear when contributions become shared? Current approach: ____________________ Gap / next action: ____________________ Owner / date: ____________________ 3. Evidence-linked questions Can a question be traced back to the paper or evidence that prompted it? Current approach: ____________________ Gap / next action: ____________________ Owner / date: ____________________ 4. Question consolidation Is there an agreed process for the Chair to remove duplication and identify gaps? Current approach: ____________________ Gap / next action: ____________________ Owner / date: ____________________ 5. Coverage Who checks that the relevant areas have been considered before the meeting? Current approach: ____________________ Gap / next action: ____________________ Owner / date: ____________________ 6. Attendance and declarations How are attendance, conflicts, declarations and any applicable quorum requirements recorded? Current approach: ____________________ Gap / next action: ____________________ Owner / date: ____________________ 7. Responses and discussion Can the record distinguish what was asked, the response and the subsequent deliberation? Current approach: ____________________ Gap / next action: ____________________ Owner / date: ____________________ 8. Recommendation and rationale Is the panel recommendation clearly recorded with the reasoning behind it? Current approach: ____________________ Gap / next action: ____________________ Owner / date: ____________________ 9. Decision-maker handover Is the recommendation distinct from the agency decision, with a clear handover? Current approach: ____________________ Gap / next action: ____________________ Owner / date: ____________________ 10. Retention and access Are arrangements agreed for private notes, access, retention and deletion? Current approach: ____________________ Gap / next action: ____________________ Owner / date: ____________________ 11. Audit evidence Can your team establish who contributed, what changed and which version is final? Current approach: ____________________ Gap / next action: ____________________ Owner / date: ____________________ Discuss your workflow: https://www.arcajatech.com/contact/ Email: info@arcajatech.com